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A client's payment failed. What should I do?

Troubleshoot declined cards, SityPay issues, and missing payment records.

A declined payment is usually the client's card, not your setup. Here's how to sort it out.


What to check

  • Ask the client to try again. Most declines are a wrong number, an expired card, or insufficient funds — a retry with correct details often works.

  • Try a different card. Have them use another card or payment method.

  • Record another way. Paid you by cash or check instead? Open the invoice, tap Collect Payment, and record it so the invoice updates.

Note: Online card payments run through SityPay. If no card is going through at all, confirm SityPay is set up — see Set up SityPay to accept card payments.

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